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HR Administration Volunteer

1-2 days per week, 8 hours per day
Responsible to
Senior HR & Operations Coordinator
Ideal time commitment
1-2 days per week for initial 3 months, with potential for extension
HR and Operations
Closing date
Travel and Lunch Expenses Covered

As a complex and growing organisation, the work our Operations and HR team delivers is fast-paced and necessarily flexible. It includes ensuring that all staff are comprehensively inducted and can participate in regular training to help them to do their jobs to their best of their abilities, that the office is a warm, welcoming and safe environment for everyone who comes through HBF’s doors, and that the whole team is able to work together and communicate effectively.

The HR Administration Volunteer will support the Senior Operations and HR Coordinator with a wide variety of tasks, helping to ensure that HBF provides a positive environment for its staff. This will include working on data management and document storage on our servers, keeping data held on staff up to date and readily accessible, and helping to liaise with external service providers who ensure the safe upkeep of the office space.

Main tasks and activities

  • Help with updating the policy project in the organization.
  • Some admin work for files and folders on SharePoint.
  • Help with HR new starters documents.
  • Carrying out research tasks as required by the Senior HR and Operations Coordinator;
  • Supporting with other administrative operations and HR tasks as required.

Skills and experience needed

  • Punctual, reliable and self-motivated with a positive, ’can-do’ attitude;
  • Excellent organisational skills and pays close attention to detail;
  • Some experience of administration; & research
  • Good communication skills, both verbal and written;
  • Experience of working with word processing, database, and spreadsheet computer programs;
  • Experience of operating within a HR or people management context would be a bonus.
  • Understanding of, and commitment to, the objectives of the Helen Bamber Foundation;
  • A demonstrable empathy for our vulnerable clients, including asylum seekers, refugees and survivors of torture and trafficking;

What you will get out of the role:

  • A strong understanding of how HBF’s staff contribute to the well-being of our clients;
  • A better understanding of HR best practice across the not-for-profit sector;
  • Stronger administrative skills;
  • Ability to process large amounts of data and prioritise or categorise it;
  • Experience of writing engaging communications content;
  • An ability to multi-task between competing priorities.

Please attach a cover letter under 'Supporting Documents' along with your CV. Unfortunately, applications which do not include a cover letter cannot be taken forward to interview.

Equal Opportunities

The Helen Bamber Foundation and Asylum Aid is an equal opportunities and Living Wage employer. We are committed to attracting and recruiting diverse candidates as we are keen to make sure that our staff, trustees, volunteers and ambassadors reflect the communities we serve and the wider community we work in at every level within the organisation. We particularly welcome applications from Minority Ethnicities.

Download full job description here.

Application form